REGULAR BOARD MEETING
JULY 24, 2003
Mike Cronk called the Garfield board meeting to order at 7:02 P.M.
Present Garfield Board Members: Mike Cronk,Warren Neal Craig Cochran, and Jill Palmer
Also in attendance: Mr. Bill LaMunyan, Reporter Neva Kuehner Guests: Frankie Swinney, Cindy Kimberling, Marv Pillers, Ann Gannon
There were no changes in the agenda.
Warren Neal moved and Craig Cochran seconded to approve Accounts Payable. Vote taken; motion passed.
No changes in the minutes of the June 26, 2003 meeting. Craig Cochran moved to accept the minutes, Mike Cronk second the motion. Motion passed.
Superintendent/Principal Bill LaMunyan stated that the fund balance through the end of June is $287,406.Transportation has a balance of $191,000.
Mike Cronk swore Mr. Bill LaMunyan into the office of Superintendent of schools for Garfield School District.
Mr. LaMunyan reported that Ray McCown did not feel comfortable taking on the project of the roof by the Garfield science room. Mr. McCown suggested contacting a roofing company to get their opinion of what engineering needed to take place to properly fix this part of the roof. Mr. LaMunyan stated that he would contact a reputable company to look at this problem and give estimates. Mr. McCown will be lowering the roof on the ramp of the school. This was suggested as a way to conserve heating energy. The cost of this project was estimated at $3,000.
Signature approval was needed for the 2003-2004 Health Contract with Whitman County Dept. of Public Health. Mr. LaMunyan explained that they come to the school to provide HIV training and provide a school nurse. Jill Palmer made a motion to approve the contract. Craig Cochran seconed the motion. Vote taken; motion passed.
Adoption of resolution #92; 2003-2004 budget was discussed. Craig Cochran moved to accept resolution #92. Warren Neal seconded the motion. Vote taken; motion passed.
There were no future agenda items.
Mike Cronk called the meeting to recess at 7:17P.M.
REGULAR BOARD MEETING
JULY 24, 2003
Palouse board meeting was called to order by board member John Leendertsen at 7:30p.m.
Present Palouse Board members: John Leendertsen, Paula Echonove, Kent Keller, Mike White
Also in attendance: Principal/Superintendent Bev Fox, Principal Steve Heeg, Jill Palmer and Recorder Neva Kuehner
Guests: Frankie Swinney, Marv Pillers, Cindy Kimberling, Ann Gannon
Superintendent Bev Fox handed out a list of additional contractors to go on the Small Works Roster.
There were no changes in the agenda
John Leendertsen asked Marv Pillers about the new SPAM program on the Computers and if it was working. Marv replied that it had cut down on the Spam considerably. John also asked about a finance charge listed for Walmart. Bev Fox explained that some companies are not aware of how school accounts payable is set up and that they don’t realize we pay bills once a month. John Leendertsen moved to accept Accounts Payable and Mike White seconded the motion. Vote taken; motion carried.
It was moved by Mike White and seconded by Paula Echonove to accept the minutes of the June 26, 2003 meeting. Motion carried.
Superintendent Bev Fox gave the financial report. Mrs. Fox gave the budget status. Mrs. Fox continued by saying that there are not a lot of expenditures that happen in the summer and to expect the balance to go down at the beginning of the school year.
Superintendent Fox stated that the Board of Adjustment had met the previous night concerning low-density zoning and we were approved. She said that she is working on getting the daycare floor plan narrowed down and reported that there would be a few additional expenses such as having fluorescent lighting installed and make the building air conditioner ready. Mrs. Fox said that the company had not narrowed down the exact price yet. She also stated that the board would have to vote on resolution #102 tonight which would allow her to sign the loan papers at American West Bank for the double-wide. After the loan papers are signed it should take only three days to get the money for purchase. Superintendent Fox said that the target date for ground breaking should take place in approximately three weeks. She added that the timeline from groundbreaking to completion could be as short as three weeks. Mrs. Fox stated that a lot depends on getting the subcontractors lined up and working.
Superintendent Fox said that once we get the supervisor hired that we could start hiring a staff. Mrs. Fox went on to say she would have posters made and an advertisement in the paper the closer we got to the opening date. She also stated that there is a committee of parents who have looked over the prices and have given their approval. Jill Palmer asked about high school age students working in the daycare. Mrs. Fox said that if they are age16 or older they would be able to sign up to work in the daycare and receive a school credit. She went on to say that they could hire some to work before or after school hours at minimum wage and stated that while no applications had been made at this time she would like to hear from any students interested in working at the daycare.
Superintendent Fox recommended Jennifer Lawrence for the position of daycare supervisor. She stated that Ms. Lawrence is highly qualified for the position and holds the following degrees, Early Childhood Development, Elementary Education and a Special Education. Ms. Lawrence would work part of the day as a daycare worker and some of the day will be freed up to do lesson plans, scheduling, and supervising Jill Palmer asked what her salary would be. Mrs. Fox stated that she had contacted other daycare centers and they were paying between $10.00-$12.00 an hour. Kent Keller asked if Ms. Lawrence would be considered part of the certified staff. Superintendent Fox said that she would be part of the classified. Mike White made the motion to hire Ms. Lawrence. Kent Keller seconded the motion. A vote was taken and unanimously passed.
Several business names were added to the small works roster. The businesses will be working on the manufactured home. Mrs. Fox stated that the actual company we are buying the manufactured home from is Burnham. Superintendent Fox explained that the Small Works Roster allows you to use any company on the list without going out to get sealed bids for projects up to $50,000. Kent Keller asked how a company went about getting their names on the Small Works Roster. Bev explained that one way is to run an advertisement in the paper asking for companies who wish to be added to your list or the company can contact the school directly and asked to be added to the list. John Leendertsen made a motion to accept these companies added to the Small Works Roster. Paula Echanove seconded the motion. Motion carried.
Superintendent Fox read resolution #102, which would allow her to sign the bank loan from American West Bank to purchase the manufactured home that will be used to house the daycare. John Leendertsen and Paula Echanove said they would have to abstain from the vote due to the fact they are stockholders at the bank and it is Paula Echanove’s place of employment. Kent Keller moved to accept resolution #102; Mike White seconded the vote. Motion carried.
Superintendent Fox stated that we needed to vote on resolution #101, the 2003-2004 budget. John Leendertsen moved to pass the resolution. Kent Keller seconded the motion. Vote taken; motion passed.
With there being no further business John Leendertsen called the meeting recessed at 8:05P.M.
GARFIELD SCHOOL DISTRICT #302
JOINT BOARD MEETING
July 24, 2003
Chairperson Mike Cronk called the meeting to order at 8:12 P.M
Present: Garfield board members: Mike Cronk, Warren Neal, Jill Palmer, and Craig Cochran.
Palouse board members: John Leendertsen, Paula Echanove, Mike White and Kent Keller.
Also Present: Palouse Principal/Superintendent Bev Fox, Principal/Superintendent Bill LaMunyan, and Recorder Neva Kuehner.
Guests in attendance: Frankie Swinney, Cindy Kimberling, Marv Pillers, Ann Gannon, Archie Neal.
There were no changes in the agenda.
The minutes of the June 26, 2003 meeting were approved by a motion from Craig Cochran and seconded by Mike Cronk for Garfield. Motion was passed unanimously. Mike White made the motion to accept the minutes for Palouse with Paula Echanove seconding the motion. Motion passed.
There was a discussion over the administrative cost sharing for the 2001-2002 school year. All cost sharing items have been settled except that of administration. Superintendent/Principal Bill LaMunyan questioned why the Palouse board wanted to change the cost sharing percentages to 50/50. Several members of the Palouse board felt that the decisions made in December changed the effectiveness of the administration. John Leendertsen asked to see how the original motion read at the December meeting concerning cost sharing. A copy of the December minutes where printed out and given to the board to look at. Mike Cronk felt that Principals supervise children and that enrollment should reflect those costs. With each board having a member missing it was decided to table this discussion until the August meeting.
Add paying for coaches, a change from programs to be retained M.S. head Football coach (step 0) at a cost of $1836.00, M.S. assistant Football coach (step 0) at a cost of $1285.00,H.S. Cheerleader Advisor (step 0) at a cost of $1166.00,M.S. Cheerleader Advisor (step 0) at a cost of $538.00, H.S. "C" squad Volleyball (step 0) at a cost of $1443.00, John Leendertsen moved to add paying coaches back to "C" squad volleyball and H.S. Cheerleading. Paula Echanove seconded the motion. Motion passed. Warren Neal moved to add paying coaches back to M.S. Football and M.S. Cheerleading. Craig Cochran seconded the motion. All where in favor - the motion carried.
There were no announcements and no further agenda items.
With no further business to discuss, Mike Cronk called the meeting in recess.